St. Martin's Episcopal Church
Facility Use Information & Request Form
Rooms available for rental or sharing are:
Sanctuary - With seating for just about 170 people, the sanctuary is ideal for church services or lectures
Miles Hall - With room for 180 people seated around tables and a stage this fellowship hall / multi-purpose room is used for a wide variety of events. There are
round tables and some rectangular tables to use, there is a basic a sound system that can be used with very little training.
Kitchen - Just off Miles Hall, the full kitchen can be used to prepare a variety of meals. It has a refrigerator, freezer, ice machine, grill, stove, oven, dishwasher,
warmers, and a variety of other things typically found in a kitchen. It can be used just as a cafeteria line with food a group brings in or food can be made in house.
Library - This room comfortably fits about 10 people, seating includes chairs and couches, it is good for small informal meetings.
Choir Room - is a very good class room, with a white board and comfortably fits around 25 people
The Zig-Zag Building - has a variety of small to medium size rooms available for a variety of things
These fees apply for facility use for non-church related functions:
|
|
Private Organization or For-profit Organization |
Non-profit, Public, Civic Organization, or Non-member individual |
Individual Parishioners, SMEC partners or SMEC Lessees, |
|
Hourly Usage Fee |
$75/hour |
$25/hour |
None for < 3 hours $20/hour for 3 hours or more |
|
Maximum Day Total |
$900 |
$300 |
$100 |
Diocesan and Parish groups using the building will not be charged.
The fees are based on the purpose for the use of the buildings. (For example, a parishioner uses the facility for his or her business meeting; this is a for-profit organization using the building and will be charged the for-profit fees.)
Donations are always welcome from smaller groups using the facility to help cover general overhead costs.
All groups over 25 people will be required to pay the following fees:
-a refundable $100 building use deposit. This deposit will be used to cover any replacement or repairs needed due to the group’s building use.
-$25 per room for use of other rooms of the SMEC facility.
-$100 fee for cleaning, this can also include some setup
Other fees:
$25 Basic kitchen use fee for groups requesting use of the kitchen for serving
$200 fee for use of kitchen facility (stoves, dishwashers, or warmers, etc.)
$30 key replacement if key is lost
GUIDELINES FOR FACILITY USE
The grounds and buildings of St. Martin’s Episcopal Church are available for church members, church organizations and organizations engaged in activities approved by the church and consistent with the parish mission statement. It is also part of the mission of this church to encourage and support community activities, and these policies and guidelines are not intended to deny access to the facilities. A maintenance fee will be required for use of Miles Hall, the Sanctuary and/or kitchen. Charges will be incurred for any damage to the building or equipment due to carelessness or misuse.
ALCOHOL USE
The Diocese of Southern Virginia neither endorses nor condemns the use of alcohol on church property. Therefore, St. Martin’s requests that the following guidelines be observed:
1. Alcoholic beverages shall be limited to wine, champagne and beer.
2. When alcohol is being served, food and alternative non-alcoholic beverages will be provided and each type will be clearly labeled.
3. At all times, the organization or individual will be in compliance with the Commonwealth of Virginia law regarding consumption and serving of alcohol.
4. Any one serving alcohol must obtain a Virginia alcohol permit for wine, champagne and beer.
Click here to view Virginia state licensing requirements related to serving of wine, champagne, and beer on our premises.
Click here to apply online to obtain a Virginia alcohol banquet license. MINIMUM 12 days prior to event. eBanquet online application
(You must register at the site first to establish an account, then sign-in to complete the actual application.)
GENERAL GUIDELINES AND POLICIES Consent to abide by St. Martin's Guidelines and Policies is required for any facility use .
1. Smoking is not permitted in any part of the church.
2. No church items (chairs, tables, dishes, flatware, etc.) are to be removed from the premises, unless approved by the Parish Office.
3. The church facilities must be returned to their original condition, and all tables, chairs and kitchen equipment used shall be returned to storage or their previous
arrangement.
4. All people must vacate the premises no later than 11 p.m., unless prior arrangements have been made through the Parish Office. The security system is self-arming.
5. Music and activities must not be so loud as to disturb church neighbors.
6. Personal items brought to the church for an event shall be removed from the premises the same day as the event unless arrangements have been made through the
Parish Office.
7. Telephone use is restricted to local calls only.
8. Professional caterers employed to provide food and beverage will have full access to the kitchen, its appliances, and equipment. Caterers are required to adhere to all
church and Health Department guidelines.
9. Any group using the church facilities must supply its own consumables/linens unless otherwise arranged. Church linens are not included in rental fees; please
arrange to provide your own if desired for your function.
10. The event sponsor shall be responsible for ensuring that facilities are returned to their original state, that all lights are turned off, all appliances are off and all outside
doors are locked and secure.
11. Fire safety laws and regulations are to be followed. No exits may be blocked.
12. All trash is to be put into bag-lined trash cans and tied close.
13. Facility keys must be picked up during regular church business hours, Monday – Friday, 9 a.m. to 4 p.m. The key can be dropped in the Key Return Box at the end of
the function.
14. If applicable, a copy of the alcohol permit MUST be in the Parish Office by the last business day before the function.
15. The persons responsible for the event must be over 21 years of age and remain on the premises during the function.
The grounds and buildings of St. Martin’s Episcopal Church are available for church members, church organizations and organizations engaged in activities approved by the church and consistent with the parish mission statement. It is also part of the mission of this church to encourage and support community activities, and these policies and guidelines are not intended to deny access to the facilities. A maintenance fee will be required for use of Miles Hall, the Sanctuary and/or kitchen. Charges will be incurred for any damage to the building or equipment due to carelessness or misuse.
ALCOHOL USE
The Diocese of Southern Virginia neither endorses nor condemns the use of alcohol on church property. Therefore, St. Martin’s requests that the following guidelines be observed:
1. Alcoholic beverages shall be limited to wine, champagne and beer.
2. When alcohol is being served, food and alternative non-alcoholic beverages will be provided and each type will be clearly labeled.
3. At all times, the organization or individual will be in compliance with the Commonwealth of Virginia law regarding consumption and serving of alcohol.
4. Any one serving alcohol must obtain a Virginia alcohol permit for wine, champagne and beer.
Click here to view Virginia state licensing requirements related to serving of wine, champagne, and beer on our premises.
Click here to apply online to obtain a Virginia alcohol banquet license. MINIMUM 12 days prior to event. eBanquet online application
(You must register at the site first to establish an account, then sign-in to complete the actual application.)
GENERAL GUIDELINES AND POLICIES Consent to abide by St. Martin's Guidelines and Policies is required for any facility use .
1. Smoking is not permitted in any part of the church.
2. No church items (chairs, tables, dishes, flatware, etc.) are to be removed from the premises, unless approved by the Parish Office.
3. The church facilities must be returned to their original condition, and all tables, chairs and kitchen equipment used shall be returned to storage or their previous
arrangement.
4. All people must vacate the premises no later than 11 p.m., unless prior arrangements have been made through the Parish Office. The security system is self-arming.
5. Music and activities must not be so loud as to disturb church neighbors.
6. Personal items brought to the church for an event shall be removed from the premises the same day as the event unless arrangements have been made through the
Parish Office.
7. Telephone use is restricted to local calls only.
8. Professional caterers employed to provide food and beverage will have full access to the kitchen, its appliances, and equipment. Caterers are required to adhere to all
church and Health Department guidelines.
9. Any group using the church facilities must supply its own consumables/linens unless otherwise arranged. Church linens are not included in rental fees; please
arrange to provide your own if desired for your function.
10. The event sponsor shall be responsible for ensuring that facilities are returned to their original state, that all lights are turned off, all appliances are off and all outside
doors are locked and secure.
11. Fire safety laws and regulations are to be followed. No exits may be blocked.
12. All trash is to be put into bag-lined trash cans and tied close.
13. Facility keys must be picked up during regular church business hours, Monday – Friday, 9 a.m. to 4 p.m. The key can be dropped in the Key Return Box at the end of
the function.
14. If applicable, a copy of the alcohol permit MUST be in the Parish Office by the last business day before the function.
15. The persons responsible for the event must be over 21 years of age and remain on the premises during the function.
